Host School Requirements
In order to host our program at your school, there will need to be 1–2 coordinators or sponsors from the school who will commit to working with us to iron out all the details needed for our visit. This person will:
- Establish support for the program from the school principal and fellow teachers. Introduce bicycle staff to principal and school nurse on first day.
- Create a schedule for our visit. This may be your own schedule, or you may work with other teachers/the principal to create a schedule. We seek to work with as many students (grades 2–12) as possible and have our days full, during the school day. We are not able to go to schools with large schedule gaps. Each class should have the bike program 3–4 times during our visit.
- Distribute waivers to students ahead of time so that they can participate in our program (links below).
- Find a secure lockable bicycle storage space at the school for about 30 bikes, preferably on the ground floor and coordinate the arrival and pick up of the bikes.
- Ensure that there is always a teacher with the group of students who are biking.
- Ensure that there is an appropriate and available place nearby to ride – either a playground blacktop, paths, closed off parking lot, park, etc.
Need to Know Logistics & Other Important Information
- Schedule: The filled schedule should be submitted as soon as possible, no less than one week before the start of our visit.
- Delivery of the bikes usually happens on either the Friday prior to the start of our visit or on our first day.
- Waivers: Anyone that participates in our program needs a signed waiver. Without a waiver, the student cannot ride but can participate in class discussions and activities off the bike. Teachers should collect and track completed waivers to know who can ride, and browse them for any important needed medical information. Completed waivers should be given to one of the instructors by the end of the program.
- Weather: We follow the teacher’s lead when determining weather cancellations, though our instructors will cancel if they feel the conditions are unsafe. This decision is made directly with the teaching team, proactively in advance of expected adverse weather. For our part, we don’t mind teaching in the rain or drizzle if it is safe and your students don’t mind. For the occasional rainy day, we have a menu of indoor activities we can do, but we need your full support for these days – having you actively engaged in the activities and not presenting them as “filler” activities.
- Emergencies & First Aid: Our staff is not responsible for responding to any emergencies that occur (that’s why a teacher or authorized staff member must always be present with the students on bikes). Teachers should be prepared in the case of a bike crash and know the school protocol to follow, especially in the case of riding away from the school/not in the school yard. The instructors will have first aid kits on their bikes if riding away from a school, but the teacher should be prepared to administer first aid, be in contact with the school, or emergency services if needed. For classes that are riding away from the school, we suggest that the teacher carries the waivers (which has parent contact and medical information) for the students. Teachers are responsible for notifying the school nurse, parents, and principal of any accidents or situations that occur.
- Roles: Our staff will serve as the bicycle experts and ask that you help with behavior management, especially during the first day workshop.
- Misc: The first day we see a group of students we present an interactive classroom-based workshop and ask that it happens in a classroom (as opposed to a gym or outdoors) if at all possible. We can also serve your school’s afterschool program if it helps us reach new students we don’t see during the day.
I’m interested, I want to host the program at my school, now what?
Complete the Fall 2014 YCP Application and return it to firstname.lastname@example.org by Monday, September 8th. You can complete the form directly on the computer, save it, and email it back as an attachment. The tentative schedule will be sent by Sept 10th for the first session and by Sept 17th for the last two seesions. You will be asked to confirm that your assigned slot is acceptable.
Can’t host Boston Bikes or want additional enrichment around biking and walking at your K-8 school? Visit Massachusetts Safe Routes to School to learn more. Contact Erin Reed, Statewide Coordinator, Massachusetts Safe Routes to School Program at Erin.Reed@dot.state.ma.us to schedule a visit to your school.
- Waivers (PDF) — Youth Waiver (under 18): English, Spanish, Chinese; Adult Waiver (18+): English
- Cover Letter/Flyer (.doc) — customize for parents to include with waiver.
- Sample Skeleton Schedule (.xls) - use to create and send in your schedule.
- Urban Cycling Guide & Quiz (link) - brush up on your bike knowledge!
- Program Evaluation (link) - complete after our visit to your school!
- Bike Safety Poster (PDF) — print and post at your school! (courtesy of MassBike)
We really want your students and families to continue riding bikes after our program.
Share these resources with them:
- “I loved biking, Now What?” - biking opportunities for MS/HS students after our program
- “I loved biking, Now What?” - biking opportunities for ES students after our program
- A Parent’s Guide to Bike Safety - resource for parents, available in 9 languages! (courtesy of MassBike)
Or direct your students to the following resources for more opportunities to ride bikes!
- Bikes Not Bombs Youth Programs (Mechanic Nights, Earn-A-Bike, Girls-in-Action)
- Boston Bicycling School (website) Boston Bicycle School Spring14 Flyer (high school cycling club, with homework help and opportunities for bike racing)
- Hub On Wheels & Mayor’s Cup (Boston’s annual cycling celebration that happens in September)
- Camp Harborview (summer camp on Boston Harbor Islands, may include biking)
- Youth Enrichment Services (offer mountain biking programming)
- For parents or students 16+, the Hubway bike share program offers $5 annual memberships for income-qualified residents. Find flyers and more information here.